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SAGES 2019

A View Through the Scope – Past, Present & Future

  • Program
    • Interactive Meeting Program
    • Schedule at a Glance
    • Hands On Courses
    • Mini Medical School
    • i3 Summit
    • Awards
    • The Barbara Marks, Kay Forde and Barbara Berci Spouse/Guest Breakfast
    • 2019 Humanitarian Project
  • Get the App!
  • Exhibitors
  • Registration
  • Guide to Baltimore
    • Baltimore Restaurants
  • Contact

Exhibitor Confirmation Kit

Table of Contents

Floor Plan

Deadlines

Exhibit Schedule

Exhibitor Profile Forms

Exhibitor Staff Badge Registration Instructions

Function Space Request

Giveaways Notification Form 

Hotel-Reservation Instructions and Form

Hotel Door Drop Form

Hanging Signs Form

Independent Contractor Form

In-Booth Catering

In-Booth Presentation Form

Lead Retrieval

SAGES Pre-Registration Mailing List Order Form

Surgical Endoscopy Advertising Form: Coming Soon!

Tech Suite Application

Exhibitor Deadlines

 

Jan. 11, 2019     Exhibit Space Balance Due
February 1, 2019     Exhibitor Company Profile
February 11, 2019     Hotel Reservations Cut-Off
February 22, 2019     Exhibitor Appointed Contractor Form & Certificate of Insurance
February 22, 2019     Exhibitor In-Booth Presentation Form
February 22, 2019     Giveaway Notification Form
February 22, 2019     Hotel Door Drop Form
February 22, 2019     Special Promotions Participation Form
February 22, 2019     Meeting App Exhibitor Listing Enhancements
March 8, 2019     Booth design submitted to Show Management (20×20 or larger)
March 8, 2019     Function Space Request Form
March 22, 2019     Exhibitor Badge Registration

Exhibit Schedule

 

Exhibit Dates & Hours

Dates and times the exhibit hall is open to registrants

Wednesday, April 3 5:30 pm – 7:30 pm
Thursday, April 4 10:00 am – 4:00 pm
Friday, April 5 10:00 am – 4:00 pm
Saturday, April 6 CLOSED

All exhibit personnel must leave the exhibit floor 15 minutes after close of the exhibit hall.

Exhibitor Registration

Tuesday, April 2 1:00 pm – 5:00 pm
Wednesday, April 3 8:00 am – 5:00 pm
Thursday, April 4 8:00 am – 5:00 pm
Friday, April 5 8:00 am – 5:00 pm

Exhibitor badges may be picked up on site by the individual under the exhibitor name. If all badges are to be picked up by one representative, the exhibitor may make this request on site, and must allow a minimum of 4 hours for badges to be prepared.

Set-up Hours

Tuesday, April 2 1:00 pm – 6:00 pm
Wednesday, April 3 8:00 am – 3:00 pm

All set-up personnel must wear a set-up badge or wristband, which will be available at the registration desk.

For questions regarding move-in, please contact Show Management at (310) 437-0544, ext. 111. Permission for early move-in, must be approved by Show Management. All construction must be completed and aisles cleared by 3:00 pm on Wednesday, April 3. All Exhibits must be fully operational by 3:30 pm, Wednesday, Wednesday, April 3.

Dismantling and Removal of Exhibits

Friday, April 5 4:00 pm – 9:00 pm
Saturday, April 6 8:00 am – 12:00 pm

All halls must be cleared by 12:00 PM, Saturday, April 6. Exhibitors may not begin dismantling until 4:00 PM, Friday, April 5.

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